7 May 2019

APCM Agenda May 2019

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COTON-IN-THE-ELMS  PARISH  COUNCIL

 

COTON-IN-THE-ELMS, SWADLINCOTE, DERBYSHIRE

 

 

Chairman:         Mrs KL Bradford                                               Clerk:    Mr PG Davies, ACIS, DMA

61 Burton Road                                                             37 Leofric Close

Coton-in-the-Elms                                                          Kings Bromley

Swadlincote                                                                  Burton-on-Trent

Derbyshire                                                                    Staffordshire

DE12 8HL                                                                     DE13 7JP

[Tel:  01543-472762] [e-mail:  cotonintheelmspc@gmail.com] [Please reply to the Clerk]

 

Date:   6th May 2019

 

Dear Councillor

 

Annual Parish Council Meeting

 

You are requested to attend the Annual Parish Council Meeting to be held in the Community Centre, Coton-in-the-Elms, on Monday, 13th May 2019, at 7.00 p.m.

 

Yours faithfully

 

 

 

PG Davies

Parish Clerk

 

To:       The Chairman and Members of the Parish Council

_____________________________________________________________________________

 

A G E N D A

 

  1. Appointment of Chairman

 

  1. Apologies

 

  1. Appointment of Vice-Chairman

 

  1. Minutes

 

To approve, as a correct record, the attached Minutes of the meeting held on

8th April 2019.

 

  1. Matters arising from the Minutes

 

  1. Co-option

 

The Clerk will report at the meeting.

 

  1. Payments

 

            Payee Item Amount [£]
Community Centre Hire of Room – Parish Council 10.00

 

  1. Correspondence

 

  1. Concurrent Expenses

 

To approve the attached claim form to be submitted to the District Council.

 

  1. Standing Orders and Financial Regulations

 

The Clerk will update the Parish Council.

 

  1. Report back on Outside Bodies

 

Members are requested to report back on any meetings they have attended on behalf of the Parish Council since the last meeting.

 

  1. Risk Assessment Report

 

To consider the attached report.

 

  1. Annual Audit

 

To approve the attached documents.

 

  1. Appointment to Outside Bodies

 

The current appointments are set out below:-

 

Outside Bodies Member[s]
CVS Mrs S Campion

 
Village Maintenance and Liaison

Coton-in-Bloom

 Councillor A Leese/Parish Clerk

 

 
Community Centre Management

Committee Liaison

 Councillor MJ Mason

 

 
Linton Area Committee and Safer

Neighbourhoods

 

 Councillors Mrs K Bradford, Mrs C Bradford

and A Lees
Flood Liaison Committee Councillor A Leese

 
Patient Liaison Committee Councillor Mrs K Bradford

 
Joint Meeting of Parish Councils and District Council

 

 Councillors Mrs K Bradford, Mrs C Bradford and A Lees
Drakelow Liaison Group

 

 Councillor A Lees
Newsletter – Submission of Articles Councillor Mrs K Bradford

 

 

  1. Report of District Councillors

 

  1. Report of County Councillor

 

  1. Memorials – Village Green

 

The Parish Council, at its last meeting, asked for this item to be included on the Agenda.

 

 

 

 

  1. Public Session

 

The Chairman will adjourn the meeting to allow any members of the public present to speak.

 

  1. Planning Applications

 

  1. Data Protection

 

To approve and adopt the attached documents.

 

  1. Any other business

 

  1. Date of next meeting

 

The Parish Council has previously agreed that the next Parish Council Meeting will be held on 17th June 2018.

 

  1. Exclusion of Press and Public

 

  1. Annual Review of Clerk’s Salary