31 Aug 2020

Minutes July 2020 – Virtual Meeting

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COTON-IN-THE-ELMS PARISH  COUNCIL

 

Minutes of a meeting of the Parish Council held on-line on 13th July 2020.

 

Present

 

Councillors Mrs K Bradford [Chairman], Mrs C Bradford, J Heaven and M Kinson.

 

Apologies for absence were received from Councillors M. Mason and A Leese, District Councillors           A Brady and Mrs A Wheelton and County Councillor P Murray.

 

Mr PG Davies, the Parish Clerk, was also present.

 

  1. APPOINTMENT OF CHAIRMAN

 

RESOLVED

 

That Councillor Mrs K Bradford be re-appointed Chairman for the remainder of this municipal

year.

 

  1. MINUTES

 

            RESOLVED

 

That the minutes of the Special Meeting held on 9th March 2020, be approved and signed as a correct record.

 

  1. PAYMENTS

 

RESOLVED

 

That the payments included on the Agenda, together with the following additional payment, be authorised:-

 

 

Payee

  

Item

  

£
Trelawn Services

 

 

 

 Ø  Village Maintenance – May and June

[VAT £160.06]

 

 960.38

 

 

  1. NOTICE BOARDS

 

The Parish Council noted that two new notice boards were on order to replace the existing features.  It was proposed that the notice board currently on the Village Green would be re-sited on the triangle at the bottom of The Green.

 

RESOLVED

 

That the proposals outlined above and the action taken in ordering two new notice boards be approve and confirmed.

 

  1. RECREATION GROUND

 

District Councillor Mrs A Wheelton had kindly contacted the District Council to ascertain progress.  The response she received is set out below:-

 

“….as you reference COVID 19 has hampered progress but I have managed a site visit towards the end of July with my colleague and we also plan to arrange an inspection through the FA sponsored Pitch Improvement Programme which should identify remedial options …..”

 

RESOLVED

 

That the update be duly noted.

 

  1. PLAQUES – MEMORIAL TREES – VILLAGE GREEN

 

Councillor M Kinson reported on discussions with a local stonemason to produce plaques to be set next to the memorial trees on the Village Green.  The plaques would be on slate with the mounts in stainless reclaimed metals.  The plaques would be provided free of charge but in recognition of this gesture, the manufacturer’s name/logo would be placed on the bottom of each plaque and the Parish Council would express its thanks both on social media, the website and notice boards.

 

Councillor Kinson was continuing to liaise with the supplier and would update the Parish Council further at the next meeting.

 

  1. FLOODING – UPDATE

 

The Chairman updated the Parish Council on a discussion held with Andrew Hill.  The farmer had kindly undertaken to carry out remedial works to help alleviate flooding problems in the village.

 

A quotation in the sum of £530.00 from MICMEC Engineering to install security grills in Pessal Brook had been accepted.

 

RESOLVED

 

That the action taken be approved and confirmed.

 

  1. GRASS CUTTING

 

The Chairman reported that she had spoken to District Councillor Mrs A Wheelton regarding grass cuttings blowing onto the highway.  Councillor Mrs Wheelton was pursuing the matter with the District Council.

 

The Clerk would also mention this problem to Trelawn Services.

 

  1. DALC MEMBERSHIP

 

Following consultation with the Chairman, arrangements had been made for the Parish Council to take up membership of DALC for an initial period of 12 months.

 

RESOLVED

 

That the action taken be approved and confirmed.

 

  1. DERBYSHIRE RED CROSS

 

Members considered a letter from this charity inviting the Parish Council to consider making a donation towards their work in Derbyshire.

 

RESOLVED

 

That a donation of £50.00 be authorised.

 

  1. ANIMAL WELFARE LICENSING POLICY

 

Members were reminded that if they wished to comment on this draft policy, they should submit their views to the Clerk prior to the 17th July 2020 deadline.

 

 

  1. AUDIT 2019/2020

 

The Clerk had circulated the documents relating to the Audit for the 2019/2020 financial year.  These documents had been approved.

 

RESOLVED

 

That the action taken be confirmed.

 

  1. REPORT BACK ON OUTSIDE BODIES

 

There were no reports to this meeting.

 

  1. PUBLIC SESSION

 

No members of the public were present on line for this meeting.

 

  1. PLANNING APPLICATIONS

 

There were no planning applications for submission to this meeting.

 

  1. CHURCH STREET

 

Following discussions with the Chairman, a highway matter relating to a property in Church Street had been referred to Councillor Pat Murray for action.

 

The Parish Council noted that Councillor Murray had referred the matter onto highway officers to be dealt with.  He had undertaken to keep the Parish Council informed of developments.

 

RESOLVED

 

That the Clerk update the local resident with the response from Councillor Murray.

 

  1. VILLAGE VOLUNTEERS

 

The Chairman paid tribute to the efforts of local volunteers during the Covid 19 outbreak.  The volunteers had shown excellent community spirit in helping those in greatest need.

 

These sentiments were echoed by all Members present at the meeting.

 

  1. COMMUNITY CENTRE

 

The Chairman reported that the Community Centre Management Committee were currently             reviewing the feasibility of re-opening the building.  Any proposal to open the doors would be        done on a very cautious and careful basis and would not be rushed.

 

  1. CYRIL KINSON

 

            The Parish Council placed on record its sadness at the death of long-time village resident             Cyril Kinson.  The funeral cortege would circle the village and residents had been invited to       display yellow ribbons as a mark of respect to Cyril.

 

  1. DATE OF NEXT MEETING

 

The Parish Council had previously agreed that the next meeting would be held on

7th September 2020, at 7.00 pm.

 

_______________________ [Chairman]